This policy (together with our Acceptable Use PolicyTerms of Website UseCookies Policy and any other documents referred to in them) sets out the basis on which any personal data we collect from you or that you provide to us through use of our products and services, is used by us. Please read the following carefully to understand our practices regarding your personal data and how we treat it.

Steama Company Limited is registered in England and Wales under company number 08081185 and has its registered office at 378-380 Deansgate, Castlefield, Manchester, M4 3LY. It is a limited company.

This policy covers:

  • Information we collect from you

  • IP addresses

  • Uses made of the information we collect

  • How we store your information

  • Our retention of your information

  • Disclosure of your information

  • Your rights in relation to your information

  • Other websites

  • Changes to this privacy policy

  • Contact

Information we collect from you

We may collect and process the following data about you depending upon whether you are a user of our services and which services you use:

  • Information that you provide by voluntarily filling in forms on our site (our “site”). This includes information provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services such as name, business email address and business telephone number. We may also ask you for information when you report a problem with our site

  • If you contact us by phone or email, we may keep a record of that correspondence

  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them

  • Details of your visits to our site including, but not limited to, traffic data, location data, images of you linked to your contact details which you have made public, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access

  • Information relating to email correspondence we have sent to you which enables us to see when you have opened an email we have sent to you and when you have opened any links within that email

IP addresses

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to interested parties. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Uses made of the information we collect

We use information held about you in the following ways:

  • For the purpose of our legitimate business interests, which include:

    • ensuring that content from our site is presented in the most effective manner for you and for your computer

    • providing your employer with information, products or services that they request from us or which we feel may interest them

    • allowing you to participate in interactive features of our service, when you choose to do so

    • notifying you about changes to our service

How we store your information

The data that we collect from you may be stored in servers in the UK but it may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

All information you provide to us is stored on our own secure servers or secure servers provided by third parties who have agreed to comply with our data protection and security requirements. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access.

Our retention of your information

We retain your data for as long as necessary to enable us to: (i) provide the relevant products and services and fulfil our contractual obligations, to your employer; (ii) assist your employer should it be subject to an inspection by tax authorities; (iii) comply with our legal and other contractual obligations; and (iv) resolve disputes and enforce our agreements. Specific retention periods apply for different categories of data.

Disclosure of your information

We may disclose your personal information to any member of our group and to the following third parties:

  • To your employer in order for us to provide our products and services to them

  • To any suppliers or sub-contractors engaged by us to enable us to provide our products and services to your employer. Such suppliers or sub-contractors must comply with our data protection and security requirements

  • To other suppliers providing services to SteamaCo provided such suppliers comply with our data protection and security requirements

  • Any potential purchaser of, or investor in, SteamaCo Limited or its business and assets

  • Any party to whom we are under a duty to disclose your personal data in order to comply with any legal obligation, enforce our terms of use and other agreements; or to protect the rights, property, or safety of SteamaCo Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

We may provide third parties who work with and/or advise the government on tax issues and policies relating to our business with aggregate information from data collected about users of our products and services but such information does not identify any individual.

Your rights in relation to your information

The SteamaCo Limited adheres to applicable data protection laws in the European Economic Area, which include the following rights:

  • If the processing of personal data is based on your consent, you have a right to withdraw consent at any time for future processing

  • You have a right to request access to and rectification of your personal data. You can view, edit or delete certain of your personal information via our mileage capture system, or you may ask us to correct, update or remove information you think is inaccurate by contacting our customer service team

  • You have a right to object to the processing of your personal data

  • You have a right to lodge a complaint with a data protection authority

  • You have the right to request a copy of the information we hold about you – please refer to the Contact section below.

Other websites

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Changes to our privacy policy

Any changes we may make to our privacy policy will be posted on this page and, where appropriate, notified to you by email.


Any questions, comments, requests and complaints regarding this privacy policy or your personal information should be addressed to